What Does Fifteen Minutes Mean to You?

IMG_0429
View from the elevator of the hotel once I finally checked in.

I can do a lot of things in fifteen minutes. I can hardboil some eggs. I can run a mile and a half. I can take a cat nap. I can read a chapter in a book.

What I find frustrating is spending that fifteen minutes on hold, in particular when the hold is with a major hotel chain known for their customer experience.

I won’t name the hotel chain today. I’m not looking to shame a specific business, in particular because the specific business isn’t the real problem.

The real problem is what passes for customer service these days.

Who actually thinks that it’s good for business or makes customers happy to need fifteen minutes before you can speak with a live human about your reservation?

All I needed to do was call the hotel and confirm that I did make a request for a refrigerator in my room.

That’s it. That’s all I wanted to do.

I had the phone number for the hotel. I had my confirmation number. I gave them a call.

The woman who answered asked for my confirmation number, and then cut me off before I had finished reading it out to her.

She insisted that was not my confirmation number. Oh, but it is, I assured her. I called this same phone number and gave this same conf…

“Ma’am, our confirmation numbers start with a 7 or 2. Yours started with a 3. That’s not a number in our system.”

Again, I started to explain that I had just called the other ni…

“What’s the last name, ma’am, perhaps I can find the reservation that way.”

I spelled my name.

It turns out that she couldn’t find the reservation because it’s more than 8 days prior to check in.

Excuse me? This is a major hotel chain. The company is worldwide. Yet you can’t find my reservation in the system a mere 25 days out?

I started to again try to explain that I had actually called this same phone number, and provided this same confirmation number just last week and spoken with a person who found my reservation right away, but Ms. Customer Service had no time for that.

“Ma’am, the best I can do is transfer you to another office where they might be able to find you by that confirmation number, which is the number provided because you booked as part of a group rate.”

“But just the other da….”

And, I’m on hold. Awesome.

I wondered how, exactly, this major hotel chain remains so major despite this bizarre idea they have for what constitutes customer service. I wasn’t being argumentative. I wasn’t being difficult. In fact, I was as nice as can be. I simply wanted to talk to a human and be able to finish my sentences.

Turns out, that was a lot to ask.

I was transferred to one of those automated systems we all know and do not love. With the robot woman’s voice saying, “Hi there. I just need to ask you a few questions to route you to the appropriate person.”

I seriously could not even deal with this. Not after I called the same number I called a few nights ago and got a person who could help me. What was different tonight? Why was I now speaking with a robot? Argh. No.

“Human being,” I said.

“I’m sorry, I don’t understand,” robot-woman said. “If you could just answer a few questions…”

Me: Human being.

Robot-woman: If you could just…

Me: Human being.

Robot-woman: “If you can answer a few questions, I can route you faster to …”

Me: Human being.

Robot-woman: “I think you are saying you would like to speak to a customer service reprsentativ…

Me: Dear god, yes.

Robot-woman: If you could just answer a few questions first, I can better route you to…

Me: ARGH HUMAN BEING.

Robot-woman: If you could just…

Me: HUMAN BEING.

Robot-woman: If you could just…

Me: HUMAN BEING.

Robot-woman: If you…

Me: HUMAN BEING HUMAN BEING HUMAN BEING!

Robot-woman: Please hold while I connect you.

I was then on hold for fifteen solid minutes. I folded some laundry. I poured some wine. I contemplated having pie for dinner.

Finally, a nice lady named Nancy answered the call. Nancy was able to look up my confirmation number. Nancy confirmed that the reservation is not fully in the system until 8-10 days prior to check in (what? seriously?), but she would be happy to make a note of my request on the reservation.

Nancy was lovely. I appreciate Nancy. It is not Nancy’s fault that it took me fifteen minutes, one less than helpful customer service representative and a robot to get to her. She couldn’t really explain – or understand – why the original person wouldn’t or couldn’t help me, nor provide a different phone number or way to contact the hotel in the future. But, this is not Nancy’s fault.

I’m sure it’s cost-effective in the short term for big hotel chains to use the robot lady, but I’m not sure what their excuse is for the difficulty with the conversation with the first person with whom I spoke.

I’m also willing to bet that with so many business travelers, people just deal with this nonsense, because their job is paying for it. Or maybe they’re used to it. I find it hard to believe that people might not care. A simple phone call to request a refrigerator in my hotel room for a reservation occurring in less than a month should not have taken fifteen minutes, two humans, and a robot. This call should have taken three minutes, tops, and been far more pleasant.

This experience, though, is a crystal clear picture as to why, when I travel for myself and not for business, I avoid big name hotels. I much prefer AirBnB rentals, where the accommodations are better, and where there is more of a personal touch.

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